LTRWIN.TXT--Use PRINTDOC.BAT to print these docs, NOT WordPerfect! T h e L e t t e r h e a d K i t 3.1 for W i n d o w s =============================================================== Business Correspondence Assistant for WordPerfect 6.1, 6.0a, & 6.0 for Windows & PerfectOffice 3.0 A Software Package from: Jerry Stern Science Translations P. O. Box 20234 Baltimore, MD 21284-0234 _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER All materials (C) Copyright 1992-96 Jerry Stern All Rights Reserved Introduction and QUICK REFERENCE are on page 7 Available separately for WP/DOS and Corel WP 7. ------------------------------------------------------- The Letterhead Kit's SHORTCUT KEY is Control-Shift-L. ------------------------------------------------------- THE LETTERHEAD KIT is a copyrighted program distributed as SHAREWARE. All rights are reserved. You may try out the program for up to 30 days for free. If you continue to use this program, you must pay a registration fee of $20.00. Registered users receive an enhanced version of the main macro, including Boilerplate inserter, CardCopy label copier, ZIP bar code auto-inserter, over a megabyte of additional forms and templates, update announcement newsletters, discounted upgrades, and voice/FAX/Email support. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 2 Table of Contents ================= Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 3 Other Files . . . . . . . . . . . . . . . . . . . . . . 4 Definition of Shareware . . . . . . . . . . . . . . . . . . . 4 Limited Warranty . . . . . . . . . . . . . . . . . . . . 5 Trial Use License . . . . . . . . . . . . . . . . . . . 5 Limited Distribution License . . . . . . . . . . . . . . 5 Introduction & Quick Start . . . . . . . . . . . . . . . . . 7 What is This? . . . . . . . . . . . . . . . . . . . . . 7 Quick-Start! . . . . . . . . . . . . . . . . . . . . . . 7 WordPerfect 6 or 7 or 5.2? (New Features) . . . . . . . 7 New Since version 3.0 . . . . . . . . . . . . . . . . . 8 Installation . . . . . . . . . . . . . . . . . . . . . . . . 9 Setup . . . . . . . . . . . . . . . . . . . . . . . . . 9 Un-Installation . . . . . . . . . . . . . . . . . . . . 10 Running LTR.WCM . . . . . . . . . . . . . . . . . . . . 11 The FORMS Group of Features . . . . . . . . . . . . . . . . . 11 Letter . . . . . . . . . . . . . . . . . . . . . . . . . 11 Forms . . . . . . . . . . . . . . . . . . . . . . . . . 11 Boilerplate . . . . . . . . . . . . . . . . . . . . . . 12 Personal . . . . . . . . . . . . . . . . . . . . . . . . 12 The GRAPHICS Group of Features . . . . . . . . . . . . . . . 13 Money . . . . . . . . . . . . . . . . . . . . . . . . . 13 Cargo . . . . . . . . . . . . . . . . . . . . . . . . . 13 Office . . . . . . . . . . . . . . . . . . . . . . . . . 14 Signature . . . . . . . . . . . . . . . . . . . . . . . 14 Initials . . . . . . . . . . . . . . . . . . . . . . . . 14 The TOOLS Group of Features . . . . . . . . . . . . . . . . . 15 Total . . . . . . . . . . . . . . . . . . . . . . . . . 15 CardCopy . . . . . . . . . . . . . . . . . . . . . . . 15 ZIP . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Adjusting Configuration Options . . . . . . . . . . . . . . . 16 WordPerfect TEMPLATES--Background and TIPS . . . . . . . . . 17 FAX Cover Sheets . . . . . . . . . . . . . . . . . . . . 18 Trouble Shooter's Guide--The Letterhead Kit . . . . . . . . . 19 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 3 Orders ====== The Letterhead Kit/Win is shareware, or "Try before you buy" software. You may copy the entire shareware version, known as LKITWN*.ZIP, and pass it on unchanged to other WordPerfect users. If you use the program for more than 30 days, you must purchase a copy of The Letterhead Kit for US $20. A variety of payment types are listed in the files REGISTER.TXT and PRODUCTS.TXT, including Visa, MasterCard, and American Express. Send orders/registrations to: Jerry Stern Science Translations PO BOX 20234 Baltimore, Maryland 21284-0234 Or Phone or FAX to: 1-410-661-2224. Or by email at 72144.1241@compuserve.com Outside U.S. & Canada add $2.00 Shipping. Maryland residents add 5 per cent sales tax. Registered users receive an enhanced version of the main macro, including Boilerplate inserter, CardCopy label copier, ZIP bar code auto-inserter, over a megabyte of additional forms and templates, update newsletters, and voice/FAX/Email support. Support is by mail, FAX, or phone, at the same address and phone number used for registration, or via our support areas, which are listed in the PRODUCTS.TXT file. Look in the PRODUCTS.TXT file for support boards and additional contact info. Jerry Stern is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to The ASP Ombudsman, at 545 Grover Road, Muskegon, MI 49442, or send a CompuServe message via CompuServe Mail to: ASP Ombudsman 70007,3536. WordPerfect and Corel are registered trademarks of Corel Corporation Limited. Genie is a registered trademark of Yovelle Renaissance Corp. CompuServe is a registered trademark of Compuserve, an H&R Block Company. Windows is a trademark of Microsoft Corporation. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 4 Other Files ----------- In the VENDINFO.DIZ file, there is a list of the files included in this release of The Letterhead Kit 3.2 for Windows. If any are missing or if the sizes and dates do not match that list, the package has been tampered with. Any additional files are not part of The Letterhead Kit. Registered users receive a current and complete copy. For more information, see these files: REGISTER.TXT Order form for registering The Letterhead Kit for Windows and other products. PRODUCTS.TXT Product information. Includes other wonderful products from Jerry Stern and Science Translations, including GRAPHCAT, FONTKAT, BOOKBILD, The Letterhead Kit, each available for both DOS and Windows, and the Wood Clips collections of clip art. Definition of Shareware ======================= Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are legally required to register. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money back guarantee--if you don't use the product, you don't pay for it. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 5 Limited Warranty ---------------- THIS SOFTWARE AND MANUAL ARE PROVIDED FOR EVALUATION ONLY, ON AN "AS IS" BASIS. SCIENCE TRANSLATIONS DISCLAIMS ALL WARRANTIES RELATING TO THIS SOFTWARE, WHETHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NEITHER SCIENCE TRANSLATIONS NOR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION, PRODUCTION, OR DELIVERY OF THIS SOFTWARE SHALL BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE SUCH SOFTWARE, EVEN IF SCIENCE TRANSLATIONS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIMS. THE PERSON USING THE SOFTWARE BEARS ALL RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. This agreement shall be governed by the laws of the State of Maryland and shall inure to the benefit of Science Translations and any successors, administrators, heirs and assigns. Any action or proceeding brought by either party against the other arising out of or related to this agreement shall be brought only in a STATE or FEDERAL COURT of competent jurisdiction located in Baltimore County, Maryland. The parties hereby consent to in personam jurisdiction of said courts. Trial Use License ----------------- The Letterhead Kit is NOT a public domain program. It is copyrighted by Science Translations. This software and accompanying documentation are protected by United States Copyright law and also by International Treaty provisions. Science Translations grants you a limited license to use this software for evaluation purposes for a period not to exceed thirty days. If you continue using this software after the thirty-day evaluation period, you MUST make a registration payment to Science Translations. Limited Distribution License ---------------------------- INDIVIDUALS may distribute The Letterhead Kit to friends or associates, provided they charge no fees for this service, and they convey a complete and unaltered copy of the shareware version of this product. All other distribution is allowed only under the terms of the attached VENDINFO data record, which is hereby incorporated by reference. Any distribution satisfying all the distribution All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 6 requirements expressed in that data record is hereby authorized. You may not distribute this product, modify it, or bundle it with other products except as specifically allowed therein. You may not use, copy, rent, lease, sell, modify, decompile, disassemble, otherwise reverse engineer, or transfer the licensed program except as provided in this agreement. Any such unauthorized use shall result in immediate and automatic termination of this license. Permission to distribute The Letterhead Kit package is not transferable, assignable, saleable, or franchisable. Each vendor wishing to distribute the package must independently satisfy the terms of this limited distribution license. U.S. Government Information: Use, duplication, or disclosure by the U.S. Government of the computer software and documentation in this package shall be subject to the restricted rights applicable to commercial computer software as set forth in subdivision (b)(3)(ii) of the Rights in Technical Data and Computer Software clause at 252.227-7013 (DFARS 52.227-7013). The Contractor/manufacturer is Science Translations, Box 20234, Baltimore, MD 21284-0234. Science Translations may revoke any permissions granted here, by notifying you in writing. All rights not expressly granted here are reserved to Science Translations. You are encouraged to pass a copy of the unregistered version of The Letterhead Kit along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of The Letterhead Kit, an enhanced version of The Letterhead Kit macro, over a megabyte of bonus templates and forms, discounted upgrades, newsletter announcements of upgrades and new products, and technical support for at least one year. Site Licenses, volume discounts, and additional INTERNATIONAL registration information are in the file PRODUCTS.TXT. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 7 Introduction & Quick Start ========================== What is This? ------------- The Letterhead Kit is a business correspondence assistant. It includes customized-on-the-fly letterhead templates, forms, and much more. It will retrieve your forms, letterheads, boilerplate, fax cover sheets, and more, all done safely with no file names so that you cannot accidentally overwrite your important forms. The Letterhead Kit adds any of 30 special message graphics to your documents, including ten Money graphics (Final Notice!, Thank You for Your Payment!, and eight more), ten Cargo graphics (1st Class, Do Not Bend, and more), and ten Office graphics (Draft, Confidential, and more), or either of two scanned signatures. The Letterhead Kit also provides assistance in building pages full of labels or business cards, or in adding ZIP bar codes to USA addresses. Quick-Start! ------------ 1) Run the SETUP macro from its current location. For example, if The Letterhead Kit files are in c:\download, go to a WordPerfect document screen, press Alt-F10, type 'c:\download\setup' (without the quotes), and press ENTER. Follow the directions on-screen. 2) Start The Letterhead Kit's main macro EITHER by pressing Control-Shift-L, or by pressing Macro(Alt-F10), typing 'LTR' (no quotes here, either!), and pressing ENTER. 3) Print this manual (rather than reading it on-screen) by running the PRINTDOC batch file from the DOS prompt in the directory where the files are located. ------------------------------------------------------- The Letterhead Kit's SHORTCUT KEY is Control-Shift-L. ------------------------------------------------------- WordPerfect 6 or 7 or 5.2? (New Features) ----------------------------------------- Versions 3.0 & 3.1 of The Letterhead Kit only support versions 6.0, 6.0a, & 6.1 of WordPerfect for Windows. They are not compatible with Corel WordPerfect Suite 7. However, a separate 32-bit version is available, known as The Letterhead Kit-32, starting in version 7, that is designed for WordPerfect 7. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 8 New Since version 3.0 --------------------- The ZIP feature now can be called with just one keystroke. Press Control-Shift-I to add a ZIP bar code to the current page or set of pages. Also new, the ZIP function now displays the page number it is adding a bar code to if it is working a series of pages. The SETUP macros in version 3.1 are dramatically changed from version 3.0, and should work fine for just about every system now. STILL AVAILABLE: Version 2.1 of The Letterhead Kit for Windows is still available, and it provides similar features to those of version 3.1, while running in versions 5.2 and 5.1 (last interim release) of WordPerfect for Windows. Contact the author for current price and features. The Letterhead Kit macros and templates should work properly with ANY WP 6.x language module. However, I have not been able to test every possible international combination of software and hardware. Please write if you find that The Letterhead Kit fails in any way on your system. New Since Version 2.1 --------------------- Users of older versions of The Letterhead Kit will recognize many features under new names. Feature names were changed to allow quick one-letter selections of all of The Letterhead Kit features without duplicating letters. Cargo, Money, and Office retrieve any of the same three sets of ten message graphics from earlier versions. Signature and Initials add scanned signatures, and Letter still retrieves the main letterhead. The Total button still tells WordPerfect to recalculate all table formulas. Beyond those similarities, version 3.0 is a completely new program. The Letterhead Kit now takes major advantage of the template features of WordPerfect 6, and adds many new features: Forms: Starts the WordPerfect template retrieval dialog box. Thanks to template automation, The Letterhead Kit forms are automatically customized with your name, address, telephone, organization, and title, using information provided by WordPerfect's autofill features. No template editing is needed to have completely customized letterheads. Boilerplate (Registered Edition only): Adds to the CURRENT document AT THE INSERTION POINT the document file that you select from a special boilerplate directory. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 9 ZIP (Registered Edition only): Autosearches the current page for a USA-style ZIP code, and adds a PostNet bar code on a new line at the bottom of the page, and offers to continue adding bar codes on every page, if more pages exist. CardCopy (Registered Edition only): Automates the tiresome process of creating multiple labels or business cards. Installation ============ If you are reading the LTRWIN.TXT file on-screen, you may print it with the PRINTDOC.BAT batch file. (Don't print from WordPerfect--it is formatted with page breaks for printing from DOS.) You do not need to exit Windows--go to DOS by double- clicking on the MS-DOS prompt icon, usually installed in the Accessories group. (Type EXIT when ready to return to Windows.) From the DOS prompt, log to the directory holding The Letterhead Kit distribution files, usually found after setup in c:\wpwin\template\ltrkit in WordPerfect or, in PerfectOffice, in c:\office\wpwin\template\ltrkit, type PRINTDOC, and press ENTER. Setup ----- Before installing The Letterhead Kit files, make a backup copy of the distribution disk, and store the original disk in a safe place, preferably in a different location than the backup copy of the disk. Install the files from the backup disk, not the original. You MUST run the SETUP.WCM macro to install The Letterhead Kit-- it cannot be done manually. The SETUP macro does many things: 1) It will create a 'ltrkit' subdirectory inside your template directory for this instruction file, the message graphics, and the scanned signatures. 2) In WP 6.1, it will place the new templates in the 'ltrkit' directory. In WP 6.0, it will place the new templates in your template directory. In either program, the primary letterheads ltr01.wpt and ltr02.wpt will be copied to your template directory. 3) It will copy the macros and configuration file to your macro directory. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 10 4) In the registered edition only, it will create a 'boiler' subdirectory inside your template directory for boilerplate files, and place the sample boilerplate files there. The SETUP macro will check your macro and template directories for you, and recommend a location for the graphics and instruction manual. If you have both a macro directory and a supplemental macro directory, you will be able to choose between them--no other locations are acceptable. To install The Letterhead Kit files, press Macro (Alt-F10) from a blank document screen in WPWin, type the path to the current location of The Letterhead Kit files, SETUP and press ENTER. For example, if the files are on a floppy in the "a" drive, then press Macro (Alt-F10), type a:\setup and press ENTER. IMPORTANT: The Letterhead Kit uses a different set of file locations when installing into WordPerfect 6.0/6.0a or into 6.1. If you upgrade WordPerfect to version 6.1, you MUST re-install The Letterhead Kit! Saving Hard Drive Space: The TXT files need not remain on your hard disk once you have become comfortable with running the software. The macros, graphics, and templates must remain on the hard drive. Un-Installation --------------- To uninstall The Letterhead Kit, delete these files from your hard drive: In your macro directory: ltr.wcm, ctrlsftl.wcm, ltrkit.ini. In your main template directory: ltr01.wpt, ltr02.wpt. All of the contents of the 'ltrkit' and 'boiler' subdirectories, located inside your template directory. In WPWin60 or 60a, you must also delete these templates from your main template directory: ltr05.wpt, envlope2.wpt, sign01.wpt, tasklist.wpt, fax02.wpt, address.wpt. The registered edition list of templates is much longer, and can be found in the !README.TXT file that accompanies the registered edition of The Letterhead Kit. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 11 The Letterhead Kit does NOT make any changes to any WordPerfect or Windows files. Running LTR.WCM --------------- ------------------------------------------------------- The Letterhead Kit's SHORTCUT KEY is Control-Shift-L. ------------------------------------------------------- To run The Letterhead Kit's main macro, either press the shortcut key above or press Alt-F10, type 'ltr' (without the quotes) and press ENTER. The main dialog box of The Letterhead Kit will appear. The features of The Letterhead Kit are grouped in Forms, Graphics, and Tools. The FORMS Group of Features =========================== Each feature in the FORMS group retrieves a document template or, for the Boilerplate feature, a re-usable SECTION of a document. Letter Shortcut Key: L ------ The 'Letter' button retrieves the main letterhead, and tells WordPerfect to begin the autofill process to place your personal information in the document. The main letterhead is usually LTR01.WPT, located in your template directory. You can change this file name and path if needed--see the configuration instructions on page 16. Forms Shortcut Key: F ----- The Forms button starts WordPerfect's dialog box for templates. You can also reach this dialog box by pressing Control-T, if you are using the standard (CUA) WordPerfect keyboard. To use a template, double-click on it with the mouse, or use the tab and arrow keys to highlight it and press the SELECT button. In WPWin60 and 60a, all templates are shown in one dialog box. As you scroll through the list, you can identify the templates provided as part of The Letterhead Kit by reading their descriptions, all of which begin with 'LetterKit.' In WPWin61, WordPerfect provides directories of templates, and displays two boxes within the template dialog box. On the left are the subdirectory names. The description of each template All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 12 appears in the box on the right. MAIN is your template directory, and all other entries represent subdirectories. The templates provided as part of The Letterhead Kit are in the 'LTRKIT' group, usually immediately above 'MAIN.' Boilerplate (Registered Edition Only) Shortcut Key: B ----------- Boilerplate is any reusable portion of a document that is kept handy to insert into a current project as needed. Examples of boilerplate include paragraphs of standard information added to a letter, or a table pre-formatted for a particular purpose, or contract information. When you select the Boilerplate button, The Letterhead Kit will take you to WordPerfect's Insert File dialog box, displaying the boilerplate directory. To add any listed document to the current project AT THE INSERTION POINT, double-click the filename, or use the Tab and arrow keys to select it, and press ENTER. WordPerfect will ask for confirmation before adding the document--answer Yes. I HIGHLY RECOMMEND that all regular users of this feature turn on the WordPerfect long document description features. Adding a long description to a document can help you to decipher, later on, just what a boilerplate document named "legal21.frm" contains. To display document descriptions in WPWin61, choose File, Open, Setup, Descriptive Name & Filename, ENTER. (Similar keystrokes will do this task in 60 and 60a.) Once you have turned on the Descriptive Name feature in the File, Open feature, it will be turned on in all WordPerfect dialog boxes for retrieving or inserting files. To ADD a description to a retrieved document, choose File, Document Summary, make an entry at the top box, labeled 'Descriptive Name', and save the document normally. Personal (Registered Edition Only) Shortcut Key: P -------- The 'Personal' button retrieves the second letterhead, and tells WordPerfect to begin the autofill process to place your personal information in the document. Use the second letterhead for personal letters, or for a second user of the same copy of WordPerfect. If you need more than two letterheads, store them in your template directory, and use the 'Forms' button to retrieve them. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 13 The second letterhead is usually LTR02.WPT, located in your template directory. You can change this file name and path if needed--see the configuration instructions on page 16. The GRAPHICS Group of Features ============================== Each feature in the GRAPHICS group adds a graphic image to the current document AT THE INSERTION POINT. You can adjust the height of these graphics--see 16 If you find that you have placed the graphic in an awkward place, such as inside a table, select Edit, Undo to remove the graphic right away, and then make room for the graphic, position the insertion point in the correct location, and select the graphic again. Money Shortcut Key: M ----- The 'Money' graphics are inserted at the insertion point in the current document when you click on the matching button. Select from these 'Money' message graphics: Thank you for your payment. Won't you send us your payment today? Your payment will be greatly appreciated. We want GOLD But a payment today would be great, too. A Partial Payment... would be appreciated. Is there any reason why your payment has not been made? Your time is running out... Please send your payment now. If your payment is in the mail, we thank you. Otherwise, would you send it today? FINAL NOTICE: If your payment is not received within ten days, action will be taken. We'll be glad to take your order by phone. Cargo Shortcut Key: C ----- The 'Cargo' graphics are inserted at the insertion point in the current document when you click on the matching button. Select from these 'Cargo' message graphics: Via Air Mail-Par Avion This End Up Magnetic Media--Do Not Bend First Class Mail Next Day Air Packing List Enclosed All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 14 Parcel Post Photos--Do Not Bend Priority Mail Rush! Office Shortcut Key: O ------ The 'Office' graphics are inserted at the insertion point in the current document when you click on the matching button. Select from these 'Office' message graphics: Confidential Draft--Revised on ___, by ___ Faxed on ___, to ___ For Your Information Gift Tag Good Idea O.K. by ___, on ___ O.K. to pay O.K. to pay on ___ Read and Forward Signature Shortcut Key: S --------- The 'Signature' key retrieves the scanned signature stored in your 'ltrkit' directory as 'autogrph.wpg' and adds it to the current document at the insertion point. The height of the image can be adjusted--see the configuration instructions on page 16. A scanned signature is the only practical way to sign a FAX sent through a FAX modem, and never printed. Science Translations Software Services provides scanning services for signatures and logos in either black & white or color--see the PRODUCTS.TXT and REGISTER.TXT files for details. Registered users--see the most recent Science Translations Software Bulletin and order form. Initials (Registered Edition Only) Shortcut Key: I -------- The 'Initials' key retrieves the scanned signature stored in your 'ltrkit' directory as 'informal.wpg' and adds it to the current document at the insertion point. The height of the image can be adjusted--see the configuration instructions on page 16. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 15 The TOOLS Group of Features =========================== Total Shortcut Key: T ----- The 'Total' button tells WordPerfect to recalculate the tables, formulas, and floating cells in the current document. This is a shortcut for the longer steps of choosing Table, Calculate, Calculate Document. CardCopy (Registered Edition Only) Shortcut Key: D -------- CardCopy is used to create full pages of labels or business cards, in any format you can fit on the label of your choice. CardCopy will help you add the label code, if needed, or copy the label enough times to fill a page. The 'CardCopy' button will do two different things depending on when you push it. If you have NOT yet added a label code to your layout, CardCopy will remind you, and open WordPerfect's label selection dialog box. Select a label definition that matches your label or card stock, and The Letterhead Kit will return you to your document in page/view mode, so that you can see if your text fits on one label. Make any editing changes needed, and select the CardCopy button again. When you select CardCopy and The Letterhead Kit finds a label code in your document, it will ask you how many labels to create. The Letterhead Kit will fill as many labels as you request. If needed, hard page codes and an additional font code will be added to the end of your label format so that following labels are not affected by font choices in your original label design. ZIP (Registered Edition Only) Shortcut Key: Z --- The 'ZIP' button searches for a USA-style ZIP code on the bottom line of your document, and then adds a PostNet bar code on a new line at the bottom of the page. If The Letterhead Kit detects that the current page is not the last page of the document, it will ask permission to add bar codes to all the remaining pages of the document. If The Letterhead Kit has trouble finding a ZIP code, usually because of extra formatting codes or non-number text below the ZIP code, it will stop on the problem page so that you can correct the address, if needed, or page down past it if the address is to a non-USA address. Once past the problem address, All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 16 restart The Letterhead Kit, choose ZIP again, and the program will continue adding ZIP bar codes, beginning on the current page. Adjusting Configuration Options =============================== There are four settings that you can change in The Letterhead Kit by retrieving the file LTRKIT.INI from your macro directory, and editing it. For each setting, read the comments in the file before making any changes. You can change: 1) The height of the signature boxes. Adjust this setting, which defaults to 7/10ths of an inch, if your signature is too large or small after placement in your documents. 2) The height of the message graphics boxes. Adjust this setting (default 8/10ths of an inch) if you would like to change the size that the message graphics appear on the page. Note that you can only change the height of the boxes; WordPerfect auto-scales the width to match the shape of the graphics file. 3) The primary letterhead name. This is the name of the template to retrieve when you click the 'Letter' button, initially 'ltr01.wpt'. The full path to the file must be included, but you may use the '?PathTemplate' macro variable to tell The Letterhead Kit that the template is in your main template directory. 4) The personal letterhead name. This is the name of the letterhead retrieved when you click the 'Personal' button, initially 'ltr02.wpt'. VERY IMPORTANT! *************** After making ANY changes in LTRKIT.INI, you must compile the file. Here's how you do that: Save the file normally. Press Macro (Alt-F10), type 'ltrkit.ini' (without the quotes), and press ENTER. Nothing will appear to happen--that's O.K. If you forget to compile the file after editing it, the next time you run The Letterhead Kit, you will see an error message telling you that "ltrkit.ini does not exist or does not contain a macro object." Fix the problem by compiling the configuration file as above. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 17 WordPerfect TEMPLATES--Background and TIPS ========================================== NOTE: The template features described in this section are WordPerfect features, and not a part of The Letterhead Kit. Direct questions to WP/Novell. Templates can hold any document that you need to re-use and customize. A template is just a document with paired bookmarks added in a simple format that tells WordPerfect to run a special macro during retrieval that will ask for the text items to place inside each pair of bookmarks and then leave the new document on- screen for additional editing, with no file name assigned so that the new file cannot accidentally replace the original form. A handy feature of templates in WordPerfect is the Address Book, which can store name, address, and phone/fax/account number information for people you contact frequently. Learning how to edit and create templates is just learning how to position the bookmarks within an otherwise normal document. That process is slightly different in WordPerfect 6.0/6.0a and in 6.1, although the results are the same. If you find templates useful, upgrading to 6.1 is highly recommended--there are vast improvements in speed and ease of use in the 6.1 template features. Instructions for creating and editing templates are available from WordPerfect in several formats and locations. For WP6.0/6.0a, look in the Reference manual under 'Templates' (on page 735 in the US English edition) or for 6.1, look under 'New' (on page 396 in the US English edition). The 6.0/6.0a edition of WordPerfect also included a small manual titled 'ExpressDocs' which has additional information on working with templates, plus samples of all the templates included with 6.0. The basic steps for CREATING a template in WordPerfect 6.1 are: 1) Choose File, New, Options, New Template. A blank document and the Templates power bar will appear. 2) Design your form normally. 3) Click the 'Build Prompts' button. For each item that the template should prompt the user, click on 'Add' and type in a label for the prompt, like 'To' or 'From'. Click on the document where the prompt should be, and then click the 'Paste' button. Click 'OK' when done. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 18 4) Click on 'Exit Template', answer 'Yes' to the 'Save changes to template?' question, and enter a description, an eight- character file name, and select a template group (directory) to place the template in. Click on 'OK' when done. EDITING a template follows similar steps, but start by choosing File, New, high-lighting the template to edit, and then choosing Options, Edit. FAX Cover Sheets ---------------- There are several ways to create a FAX cover page. You can select one of the pre-built FAX cover sheets, or you can create a fax information box, save it in the 'boiler' directory, and add it to your letterhead. This second method is preferable if you frequently update contact information on your letterhead. If you prefer a fancier fax cover, create and save it as a complete page in one of your template directories, after using your letterhead as a starting point. When designing FAX covers, remember these points: Gray graphics take much longer to transmit than black graphics. Lines, boxes, and shading all increase transmission time. For local faxes, go wild. For long distance faxes, you may want to save toll charges by creating an alternate fax cover of a simpler design. For the message text of your fax, select a font that is slightly larger than your usual selection. If you choose a 13 point typeface, it will usually remain readable even if the fax is sent at standard resolution. Look closely at the lower case I, L, and the number 1, and make sure that they are easily distinguishable from each other after faxing. All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 19 Trouble Shooter's Guide--The Letterhead Kit =========================================== 1) "I'm running Corel WordPerfect 7, and can't install!" This edition of The Letterhead Kit is for WP6x, and won't run in 7--too many of the internal bits of WP have changed, including the macro and template document formats, so a separate edition is needed. Contact Science Translations for the 32-bit version of The Letterhead Kit-32, or look online or at our web site for the newest version--see PRODUCTS.TXT for support sites. 2) "The Ctrl-Shft-L Shortcut key doesn't start The Letterhead Kit." The macro CTRLSFTL.WCM is automatically run by WordPerfect when you press Control-Shift-L, but ONLY if your present keyboard definition does not assign that key to some other function. In other words, keyboard definitions override macro files on-disk. You may either (1) edit your keyboard definition so that it does not block the Control-Shift-L keystroke, OR (2) rename CTRLSFTL.WCM to use another keystroke combination, by first finding an available keystroke combination that uses the Control- Shift-Letter pattern, and then renaming the CTRLSFTL.WCM file to, for example, CTRLSFTA.WCM to use as Control-Shift-A. 3) "After running a macro from a floppy disk, WordPerfect tries to read the floppy drive every time I run a macro." In some cases, if you run SETUP.WCM, or any other macro, from a floppy disk, the next time that you run a macro, WordPerfect may try to read your floppy drive. This is a known problem in most Windows versions of WordPerfect. Many users call this a bug in WordPerfect, but WP claims that this is a feature, working as designed to make the last-used macro available to run again. To fix the problem: Place a blank disk in the floppy drive, and run any macro from the hard drive. In WPWin 6.1, floppy access may continue as long as ANY macro found on a floppy disk remains on the pull-down menu under Tools, Macros. To stop WPWin6.1 from reading the floppy, you may need to RUN AS MANY AS FOUR different macros from the hard drive--the Macro menu attempts to store the names of the last four macros played. 4) "My templates work properly, but display with bizarre font choices." The fonts used in The Letterhead Kit's templates and forms were chosen from the fonts installed as part of WordPerfect 6.1's All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 20 selection of TrueType fonts. If you did not install those fonts, then both The Letterhead Kit's templates and the WordPerfect shipping templates may display and print with odd font choices. WordPerfect will automatically attempt to substitute fonts of similar types, but its lookup table of font changes is limited, and may select a font that is truly odd, like a Dingbat or Greek font as a substitute for BrushScript. To fix these problems, either install the WordPerfect shipping fonts, or edit the templates you use regularly, finding each typeface selection, and add selections from your own installed font list. 5) "My templates fill-in with a great big 'company' or "organization" in them." WordPerfect 6.0's original edition used the term 'company' in the personal information portion of the information used for filling templates. 6.0a and 6.1 use 'organization' instead. The change was made arbitrarily for the sake of using a less specific term, and it causes many problems. If using 6.0/original, and 'Organization' appears in your forms, you can either upgrade to 6.1, which is HIGHLY RECOMMENDED for many reasons besides template feature improvements, or you can edit the template, remove the 'organization' prompt, and substitute a 'company' prompt for information. If using 6.0a or newer, and 'Company' appears in your forms, then the form was created using 6.0/original. Run the macro TCONVERT.WCM, shipped with WordPerfect 6.0a and newer, to convert the template format to work properly with the newer products. 6) "I'm stuck! I need a custom template and some forms, and I've gotten far enough to know that I've reached my limits!" Besides software add-ons for WordPerfect, Science Translations Software Services also provides these products & services: Custom Programming Desktop Publishing Technical Editing Logo & Signature Scanning German/English Translation Services Consulting Computer Hardware & Software Sales and Configuration All Rights Reserved Copyright 1996 Jerry Stern THE LETTERHEAD KIT v. 3.1 for Windows 21 INDEX ===== !README.TXT . . . . . . . . 10 Address Book . . . . . . . 17 ASP . . . . . . . . . . . . . 3 Autofill . . . . . . 8, 11, 12 Bar Codes . . . . 7, 9, 15, 16 Boilerplate . 1, 3, 7, 8, 10-12 Bonus . . . . . . . . . . . . 6 CardCopy . . . . . 1, 3, 9, 15 Cargo . . . . . . . . 7, 8, 13 Corel . . . . . . . 1, 3, 7, 19 CTRLSFTL.WCM . . . . . 10, 19 Descriptive Name . . . . . 12 Document Summary . . . . . 12 Editing . . . . . 8, 15-18, 20 Fax . . . . 1, 3, 7, 14, 17, 18 Font . . . . . . . . 15, 18-20 Height . . . . . . 13, 14, 16 Initials . . . . . . . . 8, 14 Installation . . . . . . 9, 10 Interim Release . . . . . . . 8 International . . . . . 5, 6, 8 Labels . . . . . . . 7, 9, 15 Ltr . . . . . . . . . 7, 10, 11 LTRKIT.INI . . . . . . 10, 16 Money . . . . . . . 4, 7, 8, 13 Office . . . . . . . . 7-9, 14 Ombudsman . . . . . . . . . . 3 Personal . . . 11, 12, 16, 20 PRINTDOC.BAT . . . . . . 1, 9 Recalculate . . . . . . . 8, 15 Registration . . . . . 1, 3-6 Scanned Signature . . . . . 14 Setup.wcm . . . . . . . . 9, 19 Shareware . . . . . . . 1, 3-5 Sign . . . . . . . . . . . 14 Signature . . . . 8, 14, 16, 20 Support . . . . 1, 3, 6, 7, 19 TCONVERT.WCM . . . . . . . 20 Template . . . . . 8-13, 16-20 Tips . . . . . . . . . . . 17 Total . . . . . . . . . . 8, 15 Trouble . . . . . . . . 15, 19 Uninstall . . . . . . . . . 10 VENDINFO.DIZ . . . . . . . . 4 ZIP . . . . . 1, 3, 7-9, 15, 16 All Rights Reserved Copyright 1996 Jerry Stern